If you are interested in a demo, free trial or you have any queries please contact us on: sales novaenursing. Toggle navigation. Blog posts. The clinical, financial and resident expectations are continuously evolving within residential aged care. Subsequently managers and providers must find ways to streamline resources without compromisin..
Nursing care centers always carries the burden to manage a lot of billing and medical records daily. At easyLog, one of our defining principles is to help our customers benefit from the latest technology, whatever their size and way of working. As a result of a number of industry developments, including a significant reduction in the price of cloud server options and an increase in broadband speeds nationally, we are now pleased to be able to offer an expanded range of cloud-based facilities.
This means we have options to suit every type of hosting and server set-up and can provide high quality cloud services for almost every budget — in keeping with our principles. To discuss the different options and their relative benefits to your organisation, please contact one of our team or request a callback.
For employers working to a tight budget, that means either gritting your teeth and upping the wages bill or juggling your rotas to keep staffing costs down. Whichever you choose, controlling wage costs by selecting the right staff for the most appropriate job function has never been more important — and neither has having flexible and efficient rota management software. This enables you to set your rota quickly and easily by filtering workers via factors that determine their rate of pay, such as training, qualifications and seniority.
You can read more about setting a rota to a budget with our staff scheduling software in our flexible working hours case study. The government recommends taking these four steps to ensure you are ready for the National Living Wage:.
This is particularly important for older people, according to an expert on nutrition and catering for a leading care provider. He also makes the point that many older people suffer from loss of appetite, so eating sufficient calories to keep healthy and well-nourished can be difficult.
People with dementia are especially at risk, as they often have little interest in food and may end up losing weight. For more information on how our care monitoring software can improve your record keeping and deliver person-centred care, visit our care home management pages. You can also follow us so you will be the first to see new additions to our boards. To find out more, click on the links above or visit our Pinterest home page: www.
Responding to client requests, easyLog will be introducing a comprehensive range of on-line training videos on its care record management software during this Summer.
These videos are designed to help care staff quickly get to grips with the main functionality of the product such as creating care plans and evaluating them, completing risk and health assessments and handling other care-related information about a service user like activities calendars, body maps and recording drug administration.
The idea behind the videos is to provide a comprehensive training resource that is independent of the senior system administrator staff that have been responsible for configuring and implementing the software initially. In this way care staff can review and learn functionality quickly without needing to interrupt or book time with the small number of managerial staff that possess the overall system knowledge and detail of its day-to-day functionality.
As such this creates a win-win for the overall care team with both carers and their managers able to focus time on the specific training that they will need to operate the system from their own perspective. The first on-line videos are set to appear later this month with a full set in place by the close of August. One of the key benefits our care sector clients describe about their implementation of our care record management software is the facility to define their own recording phraseology for their care staff.
On a practical level this feature means that the carer can be presented with recording options that are meaningful to them. This may be because the software is replacing previous manual documentation that has been used for many years or simply that the implementation has allowed the senior staff to present simplified expressions of more medical terms. This approach allows a care provider to capture the volume of recording that CQC Inspections now require.
And because of the simple adaptation of technology that volume is achieved by the care staff as part of their usual care or shift notes regime. As I mentioned earlier, the definition of the words that carers select is key. This becomes a vital tool during a CQC audit but also shows the practicality that was highlighted at the outset of this Blog. If you would like to discuss any functionality or issues raised in this blog please call one of our team on or e-mail us on info easylog.
It goes without saying that in a CQC audit the Inspector will look for written proof of the care that has been provided.
After all that is what an audit is about; select a small number of residents as sample cases and analyse their records. If any anomalies come to light then drill down further and possibly widen the audit to include other resident records. But that means the care provider has to ensure their care staff are recording their shift notes in the quantity and quality required to provide the depth of record sets that an Inspector requests.
Which brings to mind a number of obstacles. Handwritten notes can be subjective and may contain what could be regarded as inappropriate phraseology. Additionally, recent years have seen an influx of overseas staff into the care sector. A percentage of these will have English as their second language which could present problems with the meaning and accuracy of the words used in care records. Beyond these concerns legibility would always be an issue from the mix of handwriting styles that carers bring with them and also, how contemporaneous the notes are without authoritative electronic means of time stamping.
First, carers are presented with shift note documents that have multiple prompts each with a selectable option menu for them to record what happened across care needs such as continence, drinks taken, quantity of food consumed, etc. Additional text can be entered as well if a greater description is required. With touch screen ease of use combined with placement in accessible locations around the home, all recordings are automatically time and date stamped together with the user ID and then wirelessly added to the central database automatically.
The end result is that the required volume of records is achieved with objectivity and speed yet with reliability and accuracy that is fully auditable.
In short, the balance between giving care and recording care is firmly restored in favour of what carers are actually employed to do. Above all we want to describe how the functionality of the software helps you deliver an auditable trail for inspection by any regulatory body. In our previous blog on recording for a CQC Inspection we wrote about the detail and volume of information that it appears a care home may be audited on in a CQC Inspection. Nutrition and fluid records seem to be a particular focus as inspectors try to ascertain that the care home is providing correct input of both — and evidencing this by their records.
Secondly, the care staff can quickly record these notes not at a PC although of course the option exists to do this but on a wirelessly connected tablet PC that is either carried by the carer or wall-mounted in convenient locations around the home such as in the dining room or lounge.
That additional facility is the option to mark specific responses, if selected by the carer, as flagging alerts. A warning is immediately placed on their desktop and will also appear in the Shift Handover report. The software presents the alert in an alarm list.
And it appears that really does mean the detail with homes asked to present information for any requested period on the quantity of food and volume of drink consumed at each meal and break time. Carers record this on a tablet PC which can be carried with them or placed conveniently around the home.
It takes seconds and provides instantly auditable records on the care the establishment is providing as every entry is time and date stamped and with the name of the person that made the recording.
Likewise at meal times carers can easily be prompted to record the details of the options selected and the quantity of portion consumed. Again this volume of recording is simply achieved, accurate and timely. Reports can then be run for any time period, any resident and for any option or combination of options Morning Drink, Evening Drink, etc across all shift notes.
This functionality makes for a powerful tool in the face of an Inspection audit and records are generated with a simplicity of use that carers will take to instantly. In this way written observations are closely linked to a reassessment of the required care interventions to ensure that the desired care outcomes remain achievable. This of course describes basic good care and nursing practice but with the volume of care recording undertaken can it be guaranteed that this systematic review happens on every occasion?
Its on-going relationship is therefore not only linked to shift notes but with health assessments, risk assessments but prior to that with pre-assessments and social care or life story background information.
For more information about the functionality in care-Log and how it can be harnessed to benefit your care home or supported living care facility please contact us. We have written before about how technology is changing the working landscape, particularly mobile devices such as smartphones and tablet computers. And, as the use of tablets increases for care home evaluations and assessments, one of the trends we are seeing is more staff logging in to their devices with near field communication, or NFC, tags rather than conventional passwords.
Using a tablet and NFC tag is also quicker and more convenient than having to remember and type in a password every time the employee needs to log in.
Tags are particularly beneficial when the tablet software has timed out for security reasons because the user can easily log back in without having to re-enter a password, reducing timeouts to an absolute minimum. For more information about using tablets and NFC tags to update care records and other client data on the move, please contact us.
So if you pay night staff by the hour will you be paying one hour less for anyone working the night shift starting this Saturday?
And correspondingly of course do you pay an extra hour when the clocks go back in October and British Summertime comes to an end? Some organisations appear to rely on the supposition that an employee working on the night shift when Summertime begins will also be working on the night shift when Summertime ends and therefore a natural order and balance to these things exists.
If you are a current customer that would like some help with implementing this feature please call our Support Desk on DCM graph showing assessments over a period of time.
And, implemented on tablet PCs, it becomes a very powerful, convenient and easy to use platform for recording the results of Dementia Care Mapping observations. Dementia Mapping seeks to record what everyday life is like for a person with dementia. Our Dementia Care Mapping software presents the carer with a list of service users from which they select the residents they are about to observe and the length of time of the assessment.
The tablet PC then displays a timeline for each service user broken down by defined period — for example five or ten minute blocks. Several observations can be recorded at any point as different behaviours occur with the option to also add relevant comments. The Dementia Care Mapping observations are automatically collated and presented in both numerical and graphical form across a range of dates or for a specific day.
The Dementia Care Mapping software graphs can be displayed in line graph and bar chart format with optional selection of specific Behaviour Categories and ME values. And, according to statistics published in The Lancet in December Global Burden of Disease Study , the need for dementia care is only set to rise. Observations recorded on a graph using DCM. Rota software that handles the difficult calculations for you Through long experience with clients in the supported living and residential care sectors, easyLog has developed functionally-rich rota software that takes the hard work out of paying staff at both single and hourly payment rates, even within an individual overnight shift.
Find out more Please contact us if you'd like more information on easyLog's software for care providers or visit our dedicated web pages for supported living and care home operators. Smartphone attendance apps for the new normal In line with our reputation for supplying low cost, robust and practical employee time management solutions, easyLog has ensured that its range of QR code-based attendance recording apps meet all the requirements of hard-pressed employers coming to terms with the new normal.
Organizations can receive advanced budget alerts to stay on top of key dates using vendor management tools. Ad hoc reports provide organizations with user-defined status reports, reports on upcoming tasks, reports on financial commitments, and more.
An online report designer allows nursing homes using contract management software to configure report layouts to display critical information. Executive graphical dashboards can provide a detailed overview of activities, key dates, and contract performance.
With advanced tracking of financials and searching and reporting tools, nursing home networks can keep track of spending, payments, and contract data changes. Advanced compliance auditing and reporting tools give nursing home networks visibility into contractual relationships across businesses and entities. Legal, regulatory, HIPPA, and other compliance standards related to nursing homes can be easily maintained with robust, user-friendly reporting metrics, key dates, and renewal requirements.
Leading-edge nursing home contract management software also offers integration with OFAC search data. Nursing homes should replace manual, error-prone, and time-consuming contract management methods with intelligent workflow automation. With nearly unlimited contract notifications, automated alerts, and task reminders, workflow automation can decrease contract lifecycle bottlenecks by keeping the right people alerted at the right time.
Intelligent workflow can transform nursing home contract management processes in the office or on the go with robust features such as contract process management, the aforementioned full audit trails, user-defined fields, reporting and contract analytics tools, and much more.
Automated workflow that helps nursing homes track every stage of the contract lifecycle can improve negotiations and approval oversight. Meet key dates and milestones - through and including contract renewals — with the help of automated alerts. With a workflow-backed nursing home contract management software solution designed to be supportive and intuitive, organizations can quickly transition to an organized process that improves vendor management, employee accountability, and drives more value from contracts.
Contract data field tracking, key date alerts and notifications, risk management tools, intelligent contract writing, contract review, and contract tracking are all part of a contract lifecycle process that provides nursing homes with a holistic view of contracts so that essential facets are not overlooked. A user-friendly user interface and seamless integration with mission-critical applications result in high user adoption rates and rapid time-to-value. Leading contract lifecycle management software allows nursing homes to leverage an AI-based process for full contract and vendor management for lifecycles, including tools such as:.
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